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Job Opportunities
Administrative Assistant
Location:
St. John's

Closing Date:
March 13, 2017

Job Description:


Upstream Solutions Inc. is currently seeking qualified candidates for the position of Administrative Assistant located in St. John's.


Job Function:

  • Provide secretarial support to Procurement team
  • Provide backup support to other Administrative Assistant(s)
  • Assist Buyers and Procurment Associates, when needed with administrative tasks as well as SAP activities
  • Carry out “department-wide” administrative assignments,
  • Load procurement systems such as SAP, SPIKE, etc


Responsibilities:

  • Provide administrative activities to support the day-to-day activities for the Procurement Manager and staff members.
  • Support Buyers and Procurment Associates with administrative activities (filing, printing, presentations, meetings, events, etc) as well as system support (SAP activities, PO changes, reporting, etc)
  • Make travel and other events arrangements. Verify and process travel expenses and invoices
  • Setup new team members; complete checklist which includes ordering hardware from IT, getting access to the LAN folders via e-request, completing DOAG forms, SAP access requests, global ID move, etc
  • Provide a monthly report to control team’s movements throughout Procurement.
  • Schedule meetings, teleconferences, etc…
  • Prepare system reports (controls, operational, etc) as required.
  • Prepare monthly timesheet for the team
  • Solve any offices problems for managers, visitors and team staff
  • Maintain the ergonomic log for the team to ensure ergonomic checklists have been completed and that any ergonomic equipment required has been received
  • Update vacations schedule for the team, and control the carryover vacations in the end of the year
  • Support the team to prepare PowerPoint presentations, filing, editing, photocopying, etc…
  • Order stationery, equipment and any other department requirements using Procurement-card and process invoices. Follow up and resolve supplier queries.


Qualifications:

  • 0 - 5 years experience
  • Advanced computer skills in Microsoft Office applications (Word, Excel, Power Point and Outlook).
  • Strong ability to problem solve, multi-task, prioritize and achieve the desired result within set deadlines and with minimal supervision
  • Excellent communication skills and proven ability to work in a team environment and/or independently
  • Responsive, flexible, self managed, positive attitude, highly motivated and result driven
  • Able to work to deadlines in an extremely busy environment
  • Post secondary education in related field
  • Three to five years of relevant administrative experience

Qualified candidates can apply for this role by either clicking on the Apply Now button below or forwarding their resume to careers@upstreamsolutions.ca, quoting the job title in the subject field.

Apply Now

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